ATD 2009...Voice of the Dealer®...Moving America!

Exhibitor Housing

Housing is now CLOSED.  If you need to make additional reservations, changes or cancellations, plesae contact the Gaylord National Resort and Convention Center directly at 301-965-4000.

Important Information and Guidelines

NEW this year: You can now make hotel reservations online for your booth personnel!  You may not book more than 9 rooms per session.  Once your booth space has been assigned, you will receive a confirmation with your username/password and a web link needed to enter your complimentary badges and to reserve your housing.  *Please Note: If you do not wish to book your rooms online, please fill out the housing form that was included in your Exhibitor Prospectus and submit to ATD with your booth application. For those that submit this form to ATD with your booth application, we will assume that you will not be using the online feature and send your form to Experient to book.  You will receive your hotel reservation confirmation from Experient shortly after your exhibit booth space has been assigned.  If you need assistance, please contact Experient directly at (847) 996-5532.  All changes and cancellations must come in writing and be sent to tdcexh@experient-inc.com

• The Hotel Request Form is not forwarded to housing until AFTER booth assignment has been made. 
• Requests for hotel rooms made prior to your booth assignment will not be honored.
• Each company may request four (4) rooms per every 100 square feet of exhibit space – up to a maximum of 40 rooms per company.  A one-bedroom suite counts as two (2) rooms and a two-bedroom suite counts as three (3) rooms.  Please calculate your room request carefully.  If there is a miscalculation in your request for rooms, ATD will adjust your room block.
• The Gaylord National requires a one-night room and tax deposit.  One night’s room and tax will be charged to your credit card when the hotel receives the rooming list from Experient, which March 27.  Changes and/or cancellations to your reservations can be made directly through Experient up to March 25, 2009.  Between March 26th & April 1st Experient will be transferring the rooming list data to the hotel.  All changes and/or cancellations can be made with the hotel directly beginning April 2, 2009.  You will need to cancel your reservation with the hotel 72 hours in advance of your arrival in order to receive a refund on your deposit.  All cancellations received after the 72 hour window will forfeit deposit of 1 night’s room and tax.
• Rooming lists are due no later than March 2.  Any rooms not assigned will be released into general inventory at this time.
• If you need assistance, please contact Experient directly at 847-996-5478.  All changes and cancellations must come in writing and be sent to tdcexh@experient-inc.com.
  
  

We look forward to welcoming you to Gaylord National.

To begin making your reservations, please Click here.  Please keep in mind that you will need your company password to access this secure site.