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ATD 2009...Voice of the Dealer®...Moving America!

 

April Update

 

Webcast Training - Knowledge is Power

 

You and your staff are invited to our FREE webcast training sessions from industry expert Steve Miller with The Adventure Group.  From the comfort of your own desk, you can view two training sessions: (1) Pre-Show Advertising and Promotions, and (2) The Art of Boothmanship.  These programs offer great tips and techniques to help make your ATD exhibit experience a success.  Don’t miss it!

 

Exhibitor Badges - Hello, My Name Is....

 

If you have not entered your personnel names for exhibitor badges, there is still time.  For anyone wanting Bulk Badge Pick-up (all badges will be picked up together by one contact person), the deadline date is April 6 at 12:00 Noon EST.  For those wanting individual pick-up, the deadline date is April 13 at 12:00 Noon EST.  To access the Exhibitor Registration site, click here. You will need your company password.  Entering your names now will save you time on-site.

 

Hotel Reservations - Changes and/or Cancellations

 

All changes and/or cancellations can be made with the hotel directly beginning April 3, 2009.  You will need to cancel your reservation with the hotel 72 hours in advance of your arrival in order to receive a refund on your deposit.  All cancellations received after the 72 hours window will forfeit deposit of 1 night’s room and tax.

 

Be a Good Neighbor - We Appreciate Your Cooperation

 

Please be considerate of others when setting up you booth; every exhibitor has the right to be visible!  We ask that all ATD exhibiting companies adhere to the rules and regulations pertaining to setting up their booth as well as demonstrating their product or service during show hours.  The ATD Show Management staff are there to help you have a positive exhibiting experience at ATD, so feel free to ask us any questions.  Here’s to a successful 2009 ATD!

 

ATD Commercial Truck of the Year Award - The Competition Heats Up

 

New for 2009!  ATD is excited to announce a new annual industry award that will recognize the best new heavy- duty trucks each year.  These class 8 trucks will be on display in the Expo Hall and the grand prize winner will be announced during Sunday’s Sponsored Luncheon on April 19.  Immediately following the luncheon, dessert and coffee will be served in the Expo Hall.

 

Luncheon Tickets Available Onsite - Mix & Mingle with Customers Over Lunch

 

Tickets to the Sponsored Luncheons on Saturday, Sunday and Monday are available for purchase onsite for a nominal fee at the Registration counter in the Chesapeake Foyer of the Gaylord National Resort and Convention Center.

 

ATD Show Management Office - Need Help or Have Questions at Show Site?

 

The ATD Show Management Office will be open April 15-20 from 8:00 a.m. to 5:00 p.m. in Chesapeake A-B.  The phone number is 301-965-5170.

 

Welcome Reception - Join Us

 

Don’t forget the Welcome Reception, sponsored by Shepherd Insurance’s insuretrucks.com!  We look forward to seeing you on Friday, April 17, 7:00 p.m. to 8:00 p.m. in Potomac C.

 

Final Night Reception - Dance the Night Away

 

Please join us as we celebrate another successful ATD Convention & Expo!  The Capitol Steps will entertain us and The Fabulous Greaseband will provide music.  The Final Night Reception will take place on Monday, April 20 in Potomac A-D from 7:00 p.m. on.  Dress for the final night is cocktail attire.

 

Important Dates

 

Move - In

For more information and helpful hints on pre-show procedures and move-in, please go to www.freemanco.com/preshowFAQ

 

Thursday, April 16 - 10:00 a.m. to 5:00 p.m.

 

Friday, April 17 - 8:00 a.m. to 5:00 p.m.

 

Show Days

 

Saturday, April 18 - 8:00 a.m. to 12:00 Noon

 

Sunday, April 19 - 9:00 a.m. to 11:45 a.m. 

                           1:30 p.m. to 3:15 p.m. - Dessert and Coffee will be service in the Expo Hall

 

Monday, April 20 - 9:15 am. to 12:00 Noon

                            Final Hours

 

Move-Out 

For more information and helpful hints on post-show procedures and move-out, please go to www.freemanco.com/postshowFAQ

 

Monday, April 20 - 12:00 Noon to 7:00 p.m.

 

Tuesday, April 21 - 8:00 a.m. to 12:00 Noon

                             Important:  Hall must be cleared by 12:00 Noon, Tuesday, April 21

 

Questions:

 

Contact the ATD Expo Team at 703-821-7141 or expo@nada.org

 

                 

 

March Update

 

Exhibitor Badges - Hello, my name is......

 

The deadline for entering your personnel for exhibitor badges has been extended until March 27!  Each exhibiting company is entitled to four (4) exhibitor badges for every 100 square feet of space contracted for, up to a maximum of forty (40) badges.  Entering the information now will save you time on-site.  Click here to begin your registration process.  You will need your company password to access this secure site.

 

Exhibit Booth Floor Plan Reporting - You gotta have a plan

 

Each ATD exhibitor is required to submit the Exhibit Booth Floor Plan Reporting Form along with a drawing of their booth layout, regardless of the booth size.  If you have not already submitted this information, please do so as soon as possible.  You may email the completed form and layout to tcarter@nada.org or fax it to 703-749-4733.

 

Pre-Show Marketing - Let 'em know you are there

 

The Pre-Show Attendee List will be available later this month, and is provided to help you with your direct marketing campaign to attract customers to your booth at the ATD show.  This list will include all pre-show dealers, managers and allied industry registrants with their mailing information.  You will receive an email when the list is available for your use.  Let the attendees know that you will be in National Harbor, MD!

 

Webcast Training - Now you've got your own personal consultant

 

Our Exhibitor Training Guru, Steve Miller, from The Adverture LLC is back again to help you with your pre-show marketing efforts and also has suggestions to help make your booth experience the best it can be!  We’ll let you know when the webcasts are available on line – they are coming soon.  You’ll also be getting weekly “Cool Tips” directly from Steve Miller with tips, ideas, and suggestions to help maximize your exhibit success at the ATD show.  Be sure to check them out – you’ll be glad you did!

 

Welcome Reception - Let the festivities begin

 

Once your booth is set-up and ready to go on Friday, be sure to stop by the Welcome Reception sponsored by Shepherd Insurance.  This event will take place Friday, April 17th from 7:00 p.m. to 8:00 p.m. in Potomac Ballroom C of the Gaylord National Resort & Convention Center.  This opening event is a great kick start to the three day ATD show, so make plans to stop by. We look forward to seeing you there!

 

Luncheon Tickets - Another networking opportunity for a nominal fee

 

For those of you who want to attend one or more of the three sponsored luncheons during the ATD show, you may purchase your Luncheon tickets onsite at the Registration Desk located in the Chesapeake Foyer.  Pricing information will be available at that time.

 

Final Night Reception - It's time to celebrate

 

Join us as we bring to a close another successful convention & expo.  The Final Night Reception – with entertainment by The Capitol Steps and music by The Fabulous Greaseband - will take place Monday, April 20, 7:00 p.m. to 10:30 p.m. in the Potomac Ballroom A-D of the Gaylord National Resort and Convention Center. 

 

Hotel Reservations - Your home away from home....with room service - very nice

 

Have you made your hotel reservations yet?  There is still time to reserve rooms at the Gaylord National.  Click here to access the exhibitor housing website.  You will need your password to enter this secure site.  You can make new reservations or maintain the block of rooms that you have already requested.

 

Flying or Driving - How do I get there?

 

The Gaylord National Resort & Convention Center is located in National Harbor, Maryland, a dynamic new waterfront community on the Potomac River just off I-95 on the Capital Beltway.  Fifteen minutes from downtown Washington DC, The Gaylord National is convenient to three major airports and an easy driving distance from Philadelphia and New York along the I-95 corridor.  Click here for more information.

 

Sponsorship Opportunites - Maximize your exposure

 

There is still time to increase your company's visibility and maximize success by taking advantage of one of the many sponsorship opportunites at the ATD Convention & Expo.  Each sponsorship package has been customized to help your company's message reach hundreds of medium and heavy-duty truck dealerships. Click here to view the sponsorship brochure.  For further information, please contact Chris Marshall at cmarshall@nada.org or 703-448-5859.

Please note:  The Meet & Greet Welcome Reception has been SOLD!

 

Important Dates

 

March 6 - Booth Floor Plan Reporting Form & Layout Due

March 13 - Exhibitor Appointed Contractor Form Due

March 13 - Display Vehicle Reporting Form Due

March 13 - Hanging Sign Request Form Due

March 27 - Deadline to enter exhibitor personnel for badges

 

Questions

 

Contact the ATD Expo Team at 703-821-7141 or expo@nada.org

 

 

 

February Update

 

The Exhibitor Service Kit is just a click away

 

The Exhibitor Service Kit is now posted on our website.  The service kit contains important information and answers to many of your questions.  Please take the time to access the kit and browse through each section.  Preparing and ordering services in advance can help you save time and money.  Click here to begin your show planning.

 

Exhibitor Badges - Order now and save time onsite

 

You are in control of your exhibitor badges!  You have the ability to enter your own staff names into the system and choose how to receive your badges.  You may have them sent via FedEx, held for Bulk Badge Pick-Up or Individual Pick-Up at Exhibitor Registration.  The deadline to enter your staff names is March 13.  Please click here to begin your badge registration process.  You will need your company password to access this secure site.  Companies are entitled to 4 exhibitor badges for every 100 sq ft of exhibit space, up to a maximum of 40 badges.

 

Don't be left out of the on-site Program Guide

 

IMPORTANT – READ THIS! – Your online profile will be downloaded into the on-site Program Directory.  If you have not already done so, please update/enter your profile now.  To be included in the on-site Program Directory, this must be done by WEDNESDAY, FEBRUARY 18.  Click here to login to the password protected area of the website.  Once you are logged in, click on EDIT BOOTH INFO.

 

Exhibitor Housing - Reserve your hotel rooms online now

 

Did you know that your housing can now be done online?  If you have not sent in your Exhibitor Housing Request, you can now make your reservations online.  Click here to access the exhibitor housing site.  You will need your company password which can be found in your original confirmation letter text.

 

Important Dates

 

February 18 - Deadline to enter/update your online profile for inclusion in the on-site Program Directory

February 20 - Final Booth Space Payment Due

March 2 - Provide name(s) of Exhibitor Personnel to hotel (if you did not supply names with your housing request)

March 6 - Booth Floor Plan Reporting Form & Layout Due

 

Questions

 

Contact the ATD Expo Team at 703-821-7141 or expo@nada.org